• General FERPA Issues
• Directory Information
• Info to Military Recruiters

Undergraduate Advising Handbook Advising

Family Educational Rights and Privacy Act (FERPA) General Issues

FERPA gives rights to students attending postsecondary institutions certain rights in regard to their education records.

• The right to inspect and review their own education records.
• The right to request amendment to their own education records.
• The right to some control over the disclosure of personally identifiable information from their education records.

Please refer to either the College Bulletin or the Registrar’s Office web page to review the process for reviewing or amending education records.

Directory Information

Currently enrolled students may request that directory information be withheld from disclosure by filing the appropriate form with the Registrar within two weeks after the first day of classes for the fall semester. Requests made after this date should still be forwarded since they will prevent directory information from being released in the future. The College assumes that failure on the part of the student to specifically request the withholding of any directory information indicates approval of disclosure.

Request for nondisclosure will be honored by the institution and remain in effect until withdrawn by the student in writing. Students are advised to exercise caution in requesting nondisclosure of directory information since the inability to verify attendance and/or graduation may adversely affect scholarships, health insurance and future employment.

The College has designated the following information as directory information:

• Student's name
• College e-mail address
• Address
• Telephone number
• Date and place of birth
• Hometown
• High school
• Field(s) of study
• Advisor Name(s)
• Full-time/part-time status
• Class year
• Dates of attendance
• Date of graduation
• Degrees and awards received
• Most recent previous educational institution attended
• Participation in officially recognized activities and sports
• Weight and height (members of athletic teams)

The College may publicize or respond to requests for such information at its discretion. However, the use of the records for commercial or political purposes is prohibited unless approved by the appropriate Dean.

Release of Personal Information to Military Recruiters

The Solomon Amendment, 32 CFR Part 215, requires the College to release select information on currently enrolled students to military recruiters for the sole purpose of military recruiting.

The military is entitled to receive information about students who are “currently enrolled” which is defined as registered for at least one credit hour of academic credit during the specified term.

The military is entitled to receive the following student information:

• Name
• Telephone number
• Address
• Age or year of birth
• Level of education
• Degree
• Major

If a student has requested that directory information not be disclosed to third parties, that student’s information will not be released to the military under the Solomon Amendment.